Facility Policies

General Policies

Anyone entering the building must check-in at the Welcome Desk before accessing other areas of the building; the exception to this rule will be Harper students accessing the upper-level classrooms.
A valid membership is required for access to the facility along with a Harper student or employee ID, a PPD key tag or a membership key tag; the exception to this rule will be Harper students accessing the upper-level classrooms. Members may use the app to provide proof of membership to access the facility; however, members are required to have photo ID at all times.
Patrons may only enter and exit via the main entrance located on the north side of building. All other exits are staff or emergency use only.
Injuries, accidents or equipment failures must be reported to the Building Manager.
Only personal trainers and instructors approved by the Department of Campus Recreation are permitted to provide services in the facility.
Mature and respectful conduct is expected and required at all times.
Disorderly conduct, abuse of the facility, equipment, or staff and/or disregard for the Health and Recreation Center policies will result in immediate dismissal from the facility. Additional sanctions may include: disciplinary action, reimbursement for damages and/or potential suspension from the facilities and programs. A user asked to leave by the staff will not be refunded any paid fees. All patrons must comply with staff directives. The Department of Campus Recreation has authority regarding facility conduct and use of equipment as well as in all emergency situations. Failure to comply may result in suspension or termination of Health and Recreation Center privileges.
The Department of Campus Recreation is not responsible for lost or stolen items. Personal belongings are not permitted in activity areas and must be kept in a locker.
Harper College is a smoke free campus.

The full policy can be found at: https://www.harpercollege.edu/visit/smoke-free/index.php

Use, distribution, or possession of any illicit drugs, unauthorized prescription drugs, alcohol or controlled substances is prohibited on the premises, and internal sanctions, federal and state legal penalties may result from violations.
Mopeds, bicycles and electric scooters are not permitted inside the facility.
Skateboards, roller-skates, rollerblades and non-electric scooters are not permitted to be operated in the facility under any circumstances.
Animals are not permitted in the facility except for the express purpose of assisting or aiding persons with disabilities.
Any announcements, fliers, posters, or any other marketing materials must be submitted to the Department of Campus Recreation for approval and to be displayed in the facility.
No prolonged public displays of affection permitted in any areas of the Health and Recreation Center.
Please consult a physician prior to engaging in physical activity. The Department of Campus Recreation is not responsible for accidents or injuries that occur due to the nature of activity.
Members are permitted to be accompanied by a Caregiver/Personal Attendant if they require physical assistance or constant supervision prior to, during, or after a workout session.
Private contract work, i.e., personal training, and/or fitness workouts, personal instruction, swimming/diving lessons, of any kind, are not permitted at the Health and Recreation Center. Anyone interested in receiving private training/instruction should contact Member Services for proper procedures.

Food, Beverage, Clothing & Hygiene

Chewing gum is not permitted in any activity areas including: fieldhouse, fitness center, elevated track, aquatic center, and studios.
Non-marking, closed-toed athletic shoes are required. Five Fingers shoes are permitted. Moccasins, cleats, sandals, flip-flops, slides, Crocs, open-toed/open-heeled shoes, or hard-soled shoes of any kind are NOT permitted in activity areas. Stocking/bare feet may be permitted in group fitness studios only depending on the format (e. yoga, Pilates).
Tops must be worn at all times in public areas except for the pool area and locker room.
Bottoms must be long enough to cover the buttocks and groin except for the pool area and locker room.
All patrons should take reasonable measures to practice proper and regular hygiene as to ensure their hygiene is not offensive to others.
Food and drinks are permitted on the upper-level lobby, upper-level hallway and lower-level hallway. Beverages in non-glass, closed, spill-proof containers only, are permitted in all other areas of the facility.

Cell Phone Use Policies

Cell phones should be minimally utilized in the locker rooms and bathrooms. Absolutely no photography/video recording allowed in the locker room or bathrooms.
Misuse of cell phones in any area of the facility may results in removal from the facility and revocation of privileges. Examples of misuse include, but are not limited to:
Loud or inappropriate cell phone conversations
Photography/video recording of members without expressed permission
Due to private membership, any photography or video recording that takes place in the facility must be authorized by Department of Campus Recreation. Unauthorized photography/video recording are not permitted. Examples of formal photography or video recording include but are not limited to:
Photos and videos for class projects
Photos and videos for unauthorized promotional material
Photos and videos used in creation of short films and movies

Towel Service Policies

All towels are property of the Health and Recreation Center.
Towels may be used by all members and guests of the Health and Recreation free of charge.
Large bathing towels are available at the Welcome Desk and should be returned to any towel return bin located throughout the facility.
Small fitness towels are available at the fitness center and studios and should be returned to any towel return bin located throughout the facility.
All towels are for use in the facility and should not be taken outside the facility at any point.
Theft, misuse or damage to towels is subject to loss of membership or guest privileges. Please Note: If towel loss is deemed too extreme, the department reserves the right to institute a fee for service towel program.

Locker Room & Locker Usage Policies

All lockers are property of the Health and Recreation Center.
Cell phones should be minimally utilized in the locker rooms and bathrooms. Absolutely no photography/video recording allowed in the locker room or bathrooms.
Lockers may be used for legitimate recreational purposes only.
Any open locker is available for day use only.
Day-use lockers found to be in use after close each night will be opened, and contents removed by staff. Contents will be inventoried and stored for 30 days (unless soiled or food items, which are immediately disposed of); after which the contents will be discarded or donated to charity. Items of value will be given to the Harper College Police Department.
Members may view the “How To” guide located at the end of the locker banks. For questions or problems, members may ask a staff member or go to the Welcome Desk for assistance.
Rental of a reserved locker is first come; first serve at a cost of $12 per month. Lockers may be charged monthly or paid in full for up to one year. Members will need to visit the Welcome Desk in order to rent a locker. Only lockers located in the community locker rooms labeled “reserved” are available for rent.
Payment for reserved lockers is non-refundable.
Certain occasions require Campus Recreation staff to access occupied lockers (i.e., unreturned equipment or facility risk). On these occasions, members will be notified.
All reserved lockers are cleared of personal contents on an annual basis for inspection, repair and cleaning. Members will be notified, but if their contents are not removed, contents will be inventoried and stored for 14 days; after which the contents will be discarded or donated to charity.

Equipment Checkout Policies

Members are able to check out equipment from the Welcome Desk and Egaming Room at no cost and on a first come, first served basis. Equipment may be checked out using a valid Harper I.D. or a membership key tag.
Members checking out equipment are responsible for returning the equipment in the good condition.
Members checking out equipment are responsible for reporting any damage to the staff at the time of check-out.
Members checking out equipment are responsible if equipment is lost or stolen.
Equipment is due back at the conclusion of use or at least 5 minutes prior to building close, whichever comes first.
Damaged, lost/stolen or late returned equipment may result in a replacement fee being assessed to the individual’s membership account. The member will also have to meet with a Professional Staff Member AND pay the outstanding fee on their account before they are granted entry into the facility.
Equipment check-out is intended for use inside the building unless otherwise authorized.
Single entry guest pass holders are not permitted to check out equipment.

Lost & Found Policies

Lost and Found is located at the Welcome Desk. Items of value will be held for one day and then turned over to Harper College Harper College Police Department. All other Items will be held for 30 days (unless soiled or food items, which are immediately disposed of). Campus Recreation is not responsible for Lost and Found items that are being held.

Patron Disciplinary Policies

When a patron has violated a Health and Recreation Center, Campus Recreation or College policy, they are subject to disciplinary action. Examples of offenses include but are not limited to: false use of identification; destruction or theft of property; trespassing; aiding or abetting; verbal or physical harm inflicted upon an employee or patron; disorderly conduct; abuse of the facility, equipment, or staff; and/or disregard for the facility’s policies. Patrons are responsible for their children’s and/or guests’ conduct and any damage to or loss of property that may result in their children’s and/or guests’ actions. Disciplinary action may result in the loss of guest or membership privileges. Violators caught videotaping or capturing images of other members will be terminated immediately and referred to Harper College Police Department.

Procedure for Reporting a Violation:

Contact the Building Manager or nearest staff member,
Building Manager will use discretion when approaching the party involved. If necessary, Harper College Police Department will be called.
The incident will be documented by filling out an incident report.
The party involved may be escorted out of the building.
A professional staff member will follow up by contacting individuals involved and will render a decision based on all available information. During the investigation, the department reserves the right to ban any involved members, students or staff from the use of the Health and Recreation Center.
All documents will be filed and used in case of future infractions.
If the incident involves a student, the Code of Conduct Office may be contacted and educational sanctions may be administered through the conduct process.  All Harper students are subject to Code of Conduct policies and terms and access to the Health and Recreation Center may be denied as determined by the Code of Conduct Office.

For more information, please contact Julie Bearden at jbearden@harpercollege.edu or at 847.925.6801.