Distribution of Literature and Use of Tables or Display Space

1. The space is available only upon advance request, which shall be obtained by filing a reservation form in the Student Activities office, Student and Administration Center, Room 336.
   
2. Space shall be requested at least five days prior to the desired date. Requests for a subsequent semester will not be accepted earlier than six weeks prior to the beginning of that semester. Space shall be allocated on a first-come, first-served basis, except that individual students and student organizations shall be given priority over individual non-students and non-student organizations.
   
3. No displays or distribution shall be conducted when the lounge is reserved for an activity.
   
4. A maximum of three tables or displays may be placed in the designated area in the Student and Administration Center at the same time, and a maximum of two may be placed in the designated area of the Business and Social Science Center at the same time. Tables will be provided by the College. Displays shall not exceed 4’ x 8’ in size. The tables and displays will be placed next to the windows along the south corridor of the College Center lounge or along the north wall by the events sign in the Business and Social Science Center.
   
5. In order to allow as many groups as possible to be represented in the College Center and the Business and Social Science Center, an exhibitor may reserve a space for a maximum of once a week. If preferred, space may be reserved for a maximum of one week per semester.
   
6. There shall be no more than one space per organization at the same time; however, if no other requests have been made by the reservation deadline, one additional display space may be reserved. No more than four, nor less than one person(s), shall staff any display.
   
7. Displays may not be distributive in nature. No sound amplification equipment may be used in the designated area.
   
8. Representatives of organizations or individuals may communicate anywhere in the designated area.
   
9. Representatives of organizations or individuals must clearly identify themselves to Harper students.
   
10. Alcoholic beverages, narcotics, profane language, quarreling, fighting or gambling are prohibited. Smoking is also prohibited.
    
11. The solicitation of funds, the sale of goods or services, or advertising for the sale of goods or services is prohibited except:
    
    • by student organizations as part of a bona fide fund-raising activity for the organization; and
      
    • by a tax-exempt charitable organization.
      
12. The distribution of literature that is obscene or pornographic is prohibited.
    
13. The individual or organization is responsible for prompt payment of any damage to the College property.
    
14. The College may assume a violation of regulations has occurred if an organization does not staff its reserved space for two reserved dates without notifying the Office or Director of Student Activities. In the event of such a violation, the College may cancel the balance of the reserved time.
    
15. In the event that an organization wishes to rent the entire lounge, the College reserves the right to cancel reservations for that date in the designated area by issuing a notice ten days prior to the scheduled date.
    
16. Violation of the regulations shall result in the revocation of the organization’s or individual’s reservation by the Director of Student Activities for the remainder of the semester or three months, whichever is longer, by service of a cancellation notice in writing upon the person making the reservations. If there is a dispute as to the facts causing the violation, the party contesting the cancellation notice may, within five days of the cancellation, request the Vice President of Student Affairs to hold a meeting with the aggrieved party and the College office cancelling the reservation to review the alleged violation.